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LMS GOLD FOR WINDOWS XP/Vista
CLIENT PROFILE
Client information is entered one time and will automatically
fill in when creating a reservation.
RESERVATIONS
When creating a reservation, all the pertinent information
is drawn from the client’s file. Once a reservation
is created, trip sheets and invoices are automatically available
for printing, e-mailing, faxing and multiple reports. A manifest
for the day can provide all runs by pickup time in a summary
or detail format. Confirmation forms can be customized by
the user to provide formal itineraries or contracts for the
client. Charge items can be customized by the user to itemize
or consolidate fees charged.
ROUTING and LANDMARKS
A special routing area provides an itinerary for the chauffeur.
Information can be stored for important landmarks and points
of interest and major pickup and drop-off points.
VEHICLE SCHEDULING and AVAILABILITY
FEATURE
The Vehicle Scheduling and Availability feature provides an
on screen, 24 hour, color coded bar graph to display the vehicle
utilization layout for your day.
DISPATCH SCREEN
The Dispatch screen is a powerful tool. Various stages of
each ride can be color coded, and automated alerts help the
dispatcher instantly monitor and determine the status of each
run. You can view and edit the reservation information, routing,
charges, status, assign and page a chauffeur and vehicle,
and access internet mapping, without leaving the dispatch
screen. Flight arrival times and delays can be monitored and
updated on a regular basis. The reservations are listed on
the screen and can be sorted by the Pickup Date, Time, Vehicle
Type, Chauffeur, Status, and the travel destination.
MULTI-USER CAPABILITY
LMS Gold supports all Windows networking platforms. Multiple
workstations allow several users to utilize all aspects of
the program at the same time increasing productivity and communication.
Any information entered into the program, automatically becomes
available to view on all workstations providing that the user
has Security access. This will increase office efficiency
by allowing multiple tasks to take place at the same time.
SECURITY FEATURE
Protect your client’s personal information and your
company’s data with a sophisticated security feature.
This feature allows you to assign customized security levels
and restrictions to any staff member, ranging from full access,
to no access. Features such as accounting functions, cancellations
and printing of sensitive reports can be restricted.
INVOICING, BILLING, and PAYMENTS
Expedite immediate payments using the invoicing feature. Once
a reservation has been created, a variety of professional
invoices are available for printing, faxing and e-mailing.
Additional charge items can be itemized and details of the
itinerary can be included on an invoice. Statements can provide
your client’s a review of their outstanding invoices
and account receivables can be aged to help collect from past
due accounts.
CHAUFFEUR EARNINGS, PAY and SCHEDULING
The Chauffeur Earning, Pay and Scheduling feature allows you
to set up a complete profile for each chauffeur. When a chauffeur’s
name has been assigned to a reservation, the program can automatically
calculate the pay. This feature will list earnings, gratuities,
commissions and reimbursements if due and can provide a complete
history of past runs. A record can be created when a chauffeur
is available to work; a warning prompt will appear if not
available. Automated alerts will appear when a chauffeur’s
license, drug check and DMV check have expired.
VEHICLE RATES, INCOME and MAINTENANCE
LMS Gold provides the status of your fleet. This feature allows
you to record a detailed profile and track gross earnings
for each vehicle. Regularly scheduled service items can be
tracked by LMS Gold and automated alerts can remind users
when it is time to do routine maintenance. Reports are available
for calculating usage, earnings and expenses of a vehicle
or an entire fleet. Flat and hourly rates can be built based
on account, vehicle type and destination. When processing
a reservation, base charges will be calculated automatically.
All your base charges can be stored for quick recall.
AGENCY FARM IN/FARM OUT and COMMISSIONS
This feature provides a database for Farm In/Farm Out Limousine
Companies, Travel Agencies, Concierges or Hotel Reservationists.
Commissions are automatically calculated and reports are available
to display amounts, both payable and receivable.
MANAGEMENT REPORTS
LMS Gold has a multitude of reports for viewing, printing
and exporting. This allows access to valuable information
for growth, change, and better control of your business. Reports
can be generated to manage a variety of categories, including:
• Source and referrals
• Customer Historical Sales and Usage
• Financial and Profitability
• Sales and Cash Receipts
• Customer listing and mailing labels
• Chauffeur Income & Pay
• Commissions payable and receivable
• Vehicle Fuel and Mileage Summary
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